Board of Visitors Meeting June 21, 2013

The Board of Visitors of Christopher Newport University met on June 21, 2013 in the Board Room of the David Student Union with Rector Mike Martin presiding.

Present from the Board

Mr. Carlos Brown
Mr. Gary C. Byler
Mr. Bill Downey
Ms. Vicki Siokis Freeman
Ms. Ann N. Hunnicutt, Secretary
Mr. Michael C. Martin, Rector
Mr. Bryan K. Meals
Mr. Scott Millar
Ms. Delceno C. Miles
Ms. Margo D. Taylor
Mr. W. L. Thomas, Jr.
Mr. Ronald Tillett

Absent from the Board

Dr. Debbie DiCroce
Mr. Preston White, Vice Rector

Present from the University

President Paul Trible
Ms. Cynthia Perry, Chief of Staff
Mr. William L. Brauer, Executive Vice President
Dr. Mark Padilla, Provost
Ms. Adelia Thompson, Vice President for University Advancement
Ms. Beverley Mueller, Executive Assistant
Dr. William Connell, Faculty Senate Secretary
Ms. Lori Jacobs, Director of Public Relations

Rector Martin called the meeting to order and welcomed everyone present. Rector Martin informed the Board that new officers would need to be elected at the September meeting, however, several members' terms will expire on June 30th but several of them have the possibility of being reappointed. Given that situation, he has appointed a nominating committee and asked Mr. Bill Thomas to serve as Chair. Other members of the nominating committee include Mr. Downey, Ms. Freeman and Ms. Taylor. The committee will put together a slate of officers to be considered at the September meeting.

Rector Martin appointed an ad hoc committee to review the new legislative requirements imposed by the Governor and General Assembly on the Board of Visitors. University Counsel Maureen Matsen along with Board members Mr. Tillett and Dr. Dicroce will review the acts of the assembly and report at the September meeting on these new requirements.

Rector Martin then called for approval of the minutes of the April 26, 2013 meeting. Mr. Downey provided the motion, seconded by Ms. Hunnicutt and they were approved by unanimous vote of the Board.

President's Report

President Trible provided the Board with an in-depth year-end report on admission, student success, student life, capital, academic affairs and athletics which is attached to the minutes. Following the President's report, there was discussion among the Board on the various topics which he reviewed.

Finance and Audit Committee Report

Rector Martin said that the Finance and Audit Committee met and there was a presentation by the State Auditor. Secretary Hunnicutt chaired the Finance Committee and reported that the Committee approved the audit plan presented by the internal Auditor. Ms. Hunnicutt then asked Chief of Staff Ms. Cynthia Perry to review the recommended 2013-14 Budget with the Board.

Ms. Perry provided a detailed review of the proposed budget which, in summary, supports the priorities of the University, provides the funding for salary and fringe benefit increases, complies with the Affordable Care Act, provides funds to meet debt service obligations and advances the goals of the Higher Education Opportunity Act of 2011.

The proposed total operating budget of $138,731,259 includes $62,953,203 for education and general programs; $5,466,107 for student financial assistance; $67,267,067 for auxiliary enterprises; $1,498,882 for financial assistance for educational and general services and $1,546,000 for the unrestricted contributions account.

Following discussion and questions on the recommended budget, Rector Martin entertained a motion for the approval of RESOLUTION 1: 2013-2014 Budget. Ms. Miles provided the motion, seconded by Mr. Millar and it passed by unanimous vote of the Board.

Rector Martin stated that the Finance Committee approved the audit plan which was presented by the internal auditor and which had been sent out electronically to all the Board members. Rector Martin then called for discussion and a vote on the auditor plan and it passed unanimously by the Board.

Faculty Senate Report

The Secretary of the Faculty Senate Bill Connell thanked the Board for welcoming the Faculty Senate to the Board meetings. He said the newly elected Executive Committee would have planning meetings over the summer for the upcoming academic year and would be working with the administration on changes to the curriculum. In addition, Dr. Connell thanked the Board on behalf of the entire faculty for the salary increases this year. He noted that Dr. Kip Redick is the new incoming Faculty Senate President and is currently on a pilgrimage in Spain with 27 CNU students.

At 12:00 p.m. Rector Martin called for a motion to enter closed session under the Freedom of Information Act Section 2.2-3711(a)(1) Personnel and (8) Gifts, Bequests and Fundraising. Ms. Taylor provided the motion, seconded by Mr. Meals and it passed by unanimous vote of the Board.

The Board returned to open session and Rector Martin asked for a roll call certifying that only public matters were discussed that were identified in the motion by which the executive or closed meeting was called. Board Members Mr. Brown, Ms. Hunnicutt, Mr. Thomas, Ms. Taylor, Mr. Tillett, Mr. Meals, Ms. Freeman, Mr. Downey, Ms. Miles, Mr. Millar, Mr. Byler and Rector Martin certified to the above.

Rector Martin called for a motion to approve RESOLUTION 2: Award of Emeritus Status. Ms. Hunnicutt provided the motion, seconded by Mr. Downey and it passed by unanimous vote of the Board.

Rector Martin said that the Finance Committee approved the changes in compensation for the President and RESOLUTION 3: Salary Increase for the President comes to the Board with approval from the Finance Committee. He then called for approval of RESOLUTION 3 all members approved with the exception of Mr. Downey who abstained from the vote.

There being no further business, the meeting was adjourned.