Board of Visitors Meeting September 9-10, 2024

The Christopher Newport University Board of Visitors met Monday, September 9, 2024 through Tuesday, September 10, 2024.

Separate Minutes were taken for each of the Committee meetings.

Present from the Board

Mr. Brentley K. Archer
Mr. Kevin Callanan
Ms. Jennifer Dunn
Dr. Daniel M. Gade
Mr. John R. Lawson, II
Kelli Purdy Meadows, CPA, CCIFP
Ms. Christy T. Morton, Presiding Officer
Mr. Sean D. Miller
Mr. C. Larry Pope
The Honorable Ronald L. Tillett
Keith Windle

Absent from the Board

Dr. Lee Vreeland

William A. Estrada, Esq. - Remote participation permitted due to personal travel for business to Pennsylvania pursuant to Code of Virginia § 2.2-3708.3(B)(4).

LTC (R) Boris G. Robinson - Remote participation permitted due to distance between the member’s primary residence in Round Rock, Texas and the meeting location pursuant to Code of Virginia § 2.2-3708.3(B)(4).

Present from the University

Ms. Amie Dale, Liaison to the Board of Visitors
Dr. Rachel Holland, Faculty Appointed Representative
President William G. Kelly
Dr. Quentin Kidd, Executive Vice President, Provost/Chief Academic Officer
Ms. Jennifer Latour, Chief of Staff
Jordan Minot, University Counsel
Dr. Brian Puaca, Faculty Senate President
Dr. Amy Sirokis-Meck, Title IX
Ms. Katherine Wellbrock, Assistant Vice President for Student Affairs
Other Members of the Cabinet

Call to Order and Welcome: Presiding Officer Morton

At 10:33 a.m., Ms. Morton opened the annual meeting of the Board of Visitors for the 2024-2025 academic year, welcoming everyone to what she described as a bustling and energetic start to the new term. She acknowledged the virtual presence of board members Mr. Estrada and Mr. Robinson, and welcomed new board members Kevin Callanan, Jennifer Dunn, and Keith Windle, highlighting their professional contributions and dedication to Christopher Newport. Additionally, Ms. Morton introduced the new SGA president, Ms. Hurley, and welcomed back Alumni Society president Mr. Fontaine, faculty Senate President Dr. Puaca, and faculty representative Dr. Holland.

Election of Officers: Presiding Officer Morton & Mr. Lawson

Ms. Morton, as the presiding officer, reported on the appointment of a nomination committee from the executive committee meeting and called on Mr. Lawson to present the proposed slate of officers. The committee, chaired by Mr. Lawson and including Mr. Robinson and Ms. Meadows, announced the following nominations: Ms. Morton as rector, Mr. Tillett as vice rector, and Mr. Archer as secretary for the 2024-2026 term, in accordance with the bylaws of the Board of Visitors. Mr. Lawson called for additional nominations from the floor. There being none a motion to elect the slate of officers by acclamation was given by Mr. Callanan, seconded by Dr. Gade and passed by a unanimous vote of the Board.

Rector Morton expressed gratitude for the board's confidence and support, specifically thanking Mr. Tillett and Mr. Archer for their leadership roles and emphasizing the exciting times at the university. She expressed enthusiasm for the pivotal time in higher education both in Virginia and nationally. She emphasized that Christopher Newport University (CNU) stands out due to its foundational values of honor, excellence, community, and living a life of significance. Rector Morton highlighted CNU's commitment to providing a world-class education in an exceptional setting characterized by small class sizes, individualized support, and abundant opportunities for service and civic engagement.

She lauded the strong core curriculum and the accomplished faculty who prepare students for future leadership roles. With confidence in the university’s solid foundation and bright future under President Kelly’s leadership, Rector Morton expressed eagerness to work closely with the Board and the senior leadership team to enhance CNU’s stature as a premier institution and achieve shared goals for the university's success.

Approval of Minutes: Rector Morton

The meeting proceeded to official business, starting with the approval of the minutes from June 6-7, 2024 meetings of the Board of Visitors. Rector Morton called for a motion to approve the minutes of the Board of Visitors Regular Meeting on June 6-7, 2024. Mr. Lawson provided the motion, which was seconded by Mr. Pope and the minutes were approved by a unanimous vote of the Board.

Rector Morton called for a motion to approve the minutes of the June 7, 2024 President's Annual Performance Review. Secretary Archer provided the motion, which was seconded by Mr. Tillett and the minutes were approved by a unanimous vote of the Board.

Executive Committee Members Designated: Christy Morton

In accordance with the bylaws, Article VI, Section 2, Rector Morton made the following appointments to the Executive Committee of the Board: Mr. Estrada and Mr. Pope were appointed as At-Large members.

President's Report: Bill Kelly

President Kelly began his remarks by welcoming all attendees, including those joining online, and expressed gratitude towards the faculty, staff, and the Board for their continued dedication and governance of the university. He specifically acknowledged the new leadership and extended congratulations to Rector Morton. President Kelly highlighted the collective effort in preparing for the board meeting and the start of the new academic year at Christopher Newport.

Before starting his report, President Kelly introduced a new admission video aimed at prospective students and their families, showcasing the unique experience at CNU. He commended the Communications and Public Relations team, particularly Kyle Cummings, for producing the video in-house, which resulted in significant cost savings. This effort was cited as an exemplar of the university's commitment to excellence. President Kelly then invited everyone to view the video, reflecting the vibrant life and opportunities available at CNU.

President Kelly continued his report by welcoming new board members and senior campus leaders, expressing gratitude for their willingness to serve. He introduced new campus leaders including Richard Long, the new Vice President for University Advancement; Jordan Minot, the new University Counsel; Kayla Faulkner, the new Director of Internal Audit; Sarah Bowman, the new Marketing Director; and Amy Sirocky-Meck, the new Director of Institutional Compliance and Title IX Coordinator.

He then shifted to discuss student enrollment and academic initiatives, proudly noting that the incoming class size and quality exceeded expectations with a notable increase in transfer students due to a new agreement with Tidewater Community College. He highlighted the retention rates and the introduction of new graduate programs.

President Kelly also reported significant achievements in fundraising, surpassing the fiscal year's goal by a considerable margin thanks to the efforts of the Advancement team. He announced a new agreement with Riverside College for Health Sciences, which establishes a nursing program, and celebrated the approval of a new School of Engineering and Computing.

Addressing athletics, he mentioned challenges with conference affiliations and upcoming events that underscore a vibrant campus life. He also pointed out the academic and living spaces improvements, including the ongoing construction of the Science and Engineering Research Center and plans for a new ROTC building.

President Kelly wrapped up his report by acknowledging the university's increasing recognition, including his own inclusion in Virginia Business magazine's list of influential leaders, which he viewed as a testament to the university's growing reputation and influence.

Overall, President Kelly's report painted a picture of a university on an upward trajectory, marked by strong governance, vibrant student life, robust academic developments, and a firm commitment to community and excellence.

Student Government Report and Student Presentation

Ms. Hurley highlighted the vibrant return of students to campus, noting their summer achievements, such as internships and research, which continue to enrich the Christopher Newport community. She emphasized the ongoing buzz of activities on campus, from academic pursuits to social engagements, illustrating a campus alive with enthusiasm and engagement.

She noted that this academic year is set to be remarkable, especially with an election year that brings crucial topics like voting, AI, and mental health to the forefront. Ms. Hurley mentioned specific initiatives like the Wason Center’s collaboration for a pledge to vote day and various voter registration events aimed at fostering a community of informed and engaged citizens. She also described several student-led events that have already taken place, including SGA's 'Light the Night' and the Campus Activities Board's welcome back event, which have successfully brought students together to celebrate the new academic year.

Looking forward, she outlined exciting upcoming events such as the Women’s Leadership Summit and advocacy projects aimed at enhancing student life. She expressed pride in the expansion of SGA's reach across campus, ensuring that all student voices are included and heard, further exemplifying SGA’s commitment to impactful student governance and community building.

In conclusion, Ms. Hurley reaffirmed the unique and cherished place CNU holds for its students, faculty, and staff, calling it a second home where everyone is encouraged to thrive and contribute positively. She then provided an introduction for the student presenter, Mr. Eleni Molina.

Ms. Molina shared her transformative journey, emphasizing the profound impact of the community and core values of honor, scholarship, service, and leadership have had on her life. She recounted her initial attraction to CNU, which was sparked by a friend's enthusiastic recommendation and solidified by the welcoming community she encountered during her campus tour. Her involvement in the Student Government Association since her freshman year significantly shaped her university experience, offering her leadership opportunities and deepening her commitment to the campus community. She expressed gratitude for the sense of belonging and support she received, which was especially poignant during her challenging times, such as the loss of her mother. Through various roles, from an orientation leader to the president of a dance group, Ms. Molina actively contributed to fostering a supportive and vibrant campus environment. Her leadership extended to mentoring new students and participating in community service, which underscored her dedication to giving back to the university that had given her so much. Reflecting on her senior year, Melanie shared her aspirations to enter the mental health field, aiming to create supportive communities elsewhere, inspired by the sense of belonging and care she has experienced at CNU. Her story highlighted the transformative power of university communities in shaping students' lives and aspirations.

Alumni Society Report: Nate Fontaine

Mr. Fontaine provided an enthusiastic update on the recent activities and successes of the Alumni Society. He highlighted the 2024 alumni award ceremony, which recognized 15 distinguished alumni for leading lives of significance. This event set a high standard for what it means to be a "Captain for Life." He discussed the vibrant engagement of alumni chapters, particularly noting the successful event held by the DC chapter at a Savannah Bananas game, which saw tremendous participation and quickly sold out. He emphasized that such events significantly enhance the alumni society's visibility and ability to host future activities.

Looking forward, the Alumni Society is preparing for Homecoming, with innovative ideas to enhance participation and celebrate various milestones for alumni. Mr. Fontaine concluded his report by affirming the Alumni Society's ongoing efforts to connect alumni with the university and each other, ensuring they remain an active and integral part of Christopher Newport.

Faculty Senate Report: Brian Puaca

Dr. Puaca addressed the Board of Visitors with enthusiasm for the new academic year. Celebrating two decades at CNU, he underscored his deep-rooted connection to the university by identifying himself as a Captain for Life. His speech was not just an update but a declaration of his ongoing commitment to both the institution and its governance.

Opening his report, Dr. Puaca shared the primary objectives of the Faculty Senate for the upcoming year, with a notable emphasis on strengthening collaborative ties with President Kelly. This goal, he noted, was paramount last year and remains a top priority. He lauded the spirit of shared governance, acknowledging that the synergy between faculty and administration is crucial for the university's progress.

Highlighting achievements from the previous year, Dr. Puaca spoke proudly of the strides made in reducing the distance between the faculty and the Board of Visitors. Through concerted efforts, they had managed to secure faculty representation on significant boards and committees, thereby enhancing transparency and fostering a deeper connection between faculty and the university's leadership.

Dr. Puaca also reported on the Faculty Senate's advocacy role within the strategic planning process. He stressed the importance of aligning new initiatives with the university's core mission - academic affairs. By doing so, CNU could maintain its distinctive edge in the competitive landscape of higher education. These initiatives, as Dr. Puaca pointed out, are vital in ensuring that the university continues to offer rich, experiential learning opportunities that are accessible to all students from their first year.

As he moved towards the conclusion of his report, Dr. Puaca touched on additional goals for the year, such as refining faculty hiring processes and promotional criteria. These goals, he noted, were part of a broader effort to enhance faculty welfare and ensure effective communication across the campus.

Concluding his address, Dr. Puaca expressed his gratitude for the board’s ongoing support and reiterated his eagerness to continue working hand-in-hand with both the board and President Kelly. His commitment to fostering an environment where academic excellence and community engagement are at the forefront was evident throughout his speech, setting a collaborative tone for the academic year ahead.

Annual Title IX Report: Amy Sirocky-Meck and Katie Wellbrock

Dr. Sirocky-Meck, newly appointed Title IX Coordinator, opened her remarks by expressing gratitude for the opportunity to serve the university community in this crucial role. She provided an essential background on Title IX, explaining its evolution from focusing on educational and athletic opportunities to encompassing a broader scope including prevention of sexual harassment and discrimination. She detailed the 2020 Title IX regulations that mandate universities to address sexual misconduct comprehensively, and noted the preliminary injunction on the 2024 regulations in Virginia, which has kept the older regulations in place. She outlined the university's policy, which aligns with both state and federal guidelines, emphasizing its applicability to all members of the university community, whether incidents occur on or off-campus.

Katie Wellbrock, Assistant Vice President for Student Affairs, then took the floor to present the annual Title IX data, highlighting the university's efforts and achievements in handling Title IX cases. She noted a decrease in overall reports but an increase in formal complaints, suggesting heightened trust in the process due to improved handling of cases and transparency. Katie praised the university's proactive measures, including the outsourcing of formal complaint investigations to enhance impartiality and focus on support.

Both speakers underscored the university's commitment to fostering a safe and supportive environment, adhering strictly to Title IX regulations while also addressing the community's unique needs through tailored policies and initiatives. They reassured the board of their dedication to continuous improvement in Title IX administration, emphasizing collaboration, compliance, and community support as their guiding principles.

Executive Committee Report: Rector Morton

Rector Morton provided an overview of the Executive Committee's activities in her report, detailing the proceedings of their initial meeting for the academic year. She emphasized the importance of adhering to governance protocols, particularly for new board members, highlighting the rule that while attendance at committee meetings is encouraged for all board members, only members of the specific committee are permitted to participate actively, ensuring compliance with public notice requirements.

Updates were shared on various strategic initiatives, including the progress of the strategic compass, the ongoing efforts of the Shoe Lane Task Force, campus safety protocols, and specifics on a proposed weapons regulation poised for board action. Rector Morton extended her gratitude to Chief Dan for his comprehensive update on campus safety measures, assuring the board of the university’s preparedness. Discussions were also held about the necessity for a detailed review of the university's strategic compass and the board's governance documents. Rector Morton proposed organizing a mini board retreat in November to delve deeper into these areas, suggesting a potential adjustment to the schedule to accommodate this additional session.

The report concluded with the presentation of Resolution 1: Regulation Prohibiting Weapons on Campus. Following discussion, the Rector called for a motion. Mr. Tillett provided the motion and Rector Morton asked Ms. Dale for a roll call vote.

Yay: Rector Morton, Mr. Tillet, Mr. Archer, Mr. Miller, Ms. Dunn, Mr. Pope, Ms. Meadows, Mr. Windle, Mr. Callanan, Mr. Lawson, Mr. Robinson
Nay: Mr. Estrada
Not present: Dr. Gade

Resolution 1 was approved by a majority vote of the Board.

Finance and Facilities Report: Vice Rector Tillett

Vice Rector Tillett provided an update on the Finance & Facilities Committee's activities, focusing on the capital project updates and financial strategies for the upcoming fiscal years. He highlighted the progress of the Science and Engineering Research Center and the Luter Hall expansion, noting efficiencies and economies achieved through strategic resource management, including salvaging and repurposing materials. He commended the university's efforts towards sustainability and cost savings.

On the financial front, Vice Rector Tillett discussed the fiscal year 2025 operating budget and the implications of funding from the General Assembly, which mitigated some revenue losses. He emphasized the importance of adapting to changing enrollment trends and the potential financial pressures of upcoming salary increases and operational costs for new facilities.

The report also covered strategic plans to enhance university resources, highlighting needs in student financial aid, mental health resources, and security enhancements. Vice Rector Tillett praised the university's decreasing debt levels, which have allowed for increased reserves and better financial stability.

Mr. Tillett presented Resolution 2: 2024 Six-Year Plan Update for 2024-2030 for board approval. Mr. Pope called for a motion to approve Resolution 2 and it was passed by a unanimous vote of the Board. The resolution was unanimously approved by the committee and subsequently passed by the board.

Academic Affairs Report: Secretary Archer

Secretary Archer reported on the Academic Affairs Committee's recent activities, highlighting their efforts to refine their role and responsibilities as outlined in the bylaws to ensure clarity and effectiveness. The committee approved an amendment to the bylaw description and prepared to present a resolution requiring board action.

During the committee meeting, presentations were given by Dr. David Solomon, Director of Undergraduate Research and Creative Activity (ORCA), and Dr. Jason Lyons, Associate Provost of Assessment and Accreditation. Dr. Solomon discussed the significant engagement of students in research activities, including the Summer Scholars Program and the publication of the peer-reviewed student research journal, "Cupola." He also introduced a new certificate program in undergraduate research, which has already seen significant student interest. Dr. Lyons updated the committee on the university’s ongoing accreditation process with the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), detailing the comprehensive compliance report and quality enhancement plans underway.

Secretary Archer also noted substantial faculty achievements, including $1.3 million in grants awarded for various academic projects. A faculty satisfaction survey indicated high levels of contentment among faculty, with no significant areas of concern.

An important discussion point was the compensation of adjunct faculty, where it was noted that CNU’s pay rates were below the regional average, suggesting a potential area for financial adjustment to maintain competitive standards.

Secretary Archer concluded his report by presenting RESOLUTION 3: Award of Emeritus Status. Mr.Callanan provided the motion and it was approved by a unanimous vote of the Board.

Athletics Report: Ms. Meadows

Ms. Meadows, substituting for Dr. Vreeland, provided a detailed update from the Athletics Committee. The session began with a reaffirmation of the committee's charge per the bylaws, setting a solid foundation for the academic year. A highlight was the personal story shared by Emily Schultz, a sophomore from the lacrosse team, about her mental health journey and her active involvement in campus life through organizations like the Fellowship of Christian Athletes and Morgan’s Message.

Ms. Meadows shared significant achievements from the athletics department, noting that all eligible teams participated in the NCAA tournament for the first time in history, marking a monumental achievement for the university. She highlighted the academic excellence of student athletes, who boasted a cumulative GPA of 3.1.

The committee also reviewed the athletics department's budget, discussing the financial challenges due to inflationary pressures, particularly in transportation costs, which have significantly increased. The rising costs underscore the need for enhanced philanthropic support to bridge budget gaps.

Lastly, the economic impact of the athletics program on the local community was discussed, noting the substantial revenue generated from visiting teams. The committee considered strategies to further leverage this economic impact through community engagement and sponsorships.

Operations, Audit and Risk Report: Kelli Meadows

Ms. Meadows, as chair of the Operations, Audit, and Risk Committee reported that they had a packed agenda and heard from various university officials, offering insights into different operational aspects.

Dr. Sirocky-Meck presented first with a comprehensive overview of Title IX changes and current standings, affirming the quality of her presentation. Ashleigh Andrews, the Chief People Officer, shared the Department of Human Resource Strategic Workforce Plan Annual Report. Kayla Faulkner, the new Director of Internal Audit and a university alumna discussed the draft internal audit charter and her fiscal year 2025 work plan, which includes a risk assessment for FY 2026 and completion of ongoing audits. She also briefed the committee on two external audits recently concluded - one by the Auditor of Public Accounts and another by the Office of the State Inspector General focusing on cybersecurity.

Dr. Filer updated the committee on various initiatives, including an upcoming full-scale emergency management exercise simulating an active assailant scenario, which would involve community partners. He also noted an impending fire marshal inspection and discussed policy updates regarding campus ID requirements and facilities usage.

Ms. Meadows wrapped up the report by emphasizing the diverse and crucial topics covered during the meeting, reflecting on the extensive responsibilities and the dynamic nature of the committee’s work.

Student Life Report: Rector Morton

Chairing the Student Life Committee meeting in Mr. Robinson’s absence, Rector Morton reported on admissions, enrollment strategies, and student affairs.

In admission, Dr. Rob Lange provided an update on admission, revealing a surge in freshman applications that nearly matched the record high of 2016, with 1,140 freshmen currently enrolled. This cohort is notably diverse with significant representations from students of color, low-income families, and first-generation college attendees. Dr. Lange also noted the extensive recruitment efforts underway, with staff visiting over 700 high schools and participating in more than 200 college fairs this fall.

Following admission, Dr. Duncan Raines discussed enrollment and student success. She highlighted a 27% increase in the transfer student population, which is the second-largest in the past two decades, and emphasized new partnerships like the CNU Ready program with Tidewater Community College. These initiatives aim to facilitate smoother transitions for community college transfers.

In the area of student affairs, Dr. Hughes addressed the ongoing challenges related to student preparedness and the increasing need for support with academic and emotional concerns. He pointed out the growing necessity for resources to aid students in their transition from high school to college, which remains a focal point for his division.

Policy updates were also a significant part of the committee’s discussions, particularly regarding the newly revised weapons regulation and adjustments in the student code of conduct in response to guidance from the attorney general. Rector Morton concluded the report by praising the proactive steps taken by the administration to adapt policies and enhance support systems, reflecting a deep commitment to fostering a nurturing and inclusive environment for all students.

Advancement Report: John Lawson

On behalf of the Advancement Committee, Mr. Lawson reported that they were excited to welcome Mr. Long, the new Vice President for University Advancement to his first board meeting and to hear heartfelt testimonials from both a student and his mother, a member of the President’s Parent Council.

Mr. Lawson also reported on the remarkable fundraising achievements from the past year, highlighting that the advancement team had exceeded their $6 million goal by raising $8.4 million. The current fiscal year has started strong as well, with $6 million already raised in the first quarter, setting a promising pace that might lead to yet another record-breaking year.

The meeting further focused on strategic discussions about fostering new partnerships and pinpointing specific fundraising opportunities. These discussions involved various deans and department chairs to align departmental needs with prospective donor interests, laying the groundwork for a forthcoming fundraising campaign. Although the timeline for the campaign is still under development, the preparatory steps are being carefully planned to ensure its success.

Mr. Lawson concluded the report with a note on the positive trajectory of the committee’s efforts and confirmed that the committee had no items for Closed Session.

Closed Session Under Freedom of Information Act, as amended: § 2.2-3711: (A)(1) Personnel, (A)(7) Litigation and (A)(9) Gifts, Bequests and Fund-Raising

Rector Morton called for a motion to enter Closed Session for discussion on gifts, bequests and fund-raising activities pursuant to the Code of Virginia § 2.2-3711(A)(1) Personnel, (A)(7) Litigation and (A)(9) Gifts, Bequests and Fund-Raising. Vice Rector Tillett provided the motion, it was seconded by Mr. Miller and the motion was passed by unanimous vote of the Board.

Return to Open Session: Secretary Archer

The Board returned to Open Session at 132 p.m. and Secretary Archer asked for a roll call certifying that only public matters were discussed that were identified in the motion by which the executive or closed meeting was called. All Board members certified to the above by roll call Mr. Archer, Mr. Callanan, Ms. Dunn, Mr. Estrada, Dr. Gade, Mr. Lawson, Mr. Pope, Ms. Meadows, Mr. Miller, Rector Morton, Mr. Robinson, Mr. Tillett, and Mr. Windle.

Adjournment

The Rector called for any new business and Vice Rector Tillet brought forward a motion to open the floor to revote on Resolution 1. After a brief discussion, Mr. Tillett offered the formal motion to revote on Resolution 1, it was seconded by Mr. Archer and approved by a unanimous vote of the Board.

Rector Morton then opened the floor for discussion on Resolution 1. There being no further discussion, Mr. Tillett provided the motion to approve Resolution 1, it was seconded by Mr. Pope and Rector Morton asked Ms. Dale for a roll call vote.

Yay: Rector Morton, Mr. Tillet, Mr. Archer, Mr. Miller, Ms. Dunn, Mr. Pope, Ms. Meadows, Mr. Windle, Mr. Callanan, Mr. Lawson, Mr. Robinson
Nay: Mr. Estrada, Dr. Gade
Not present: Dr. Vreeland

Resolution 1 was approved by a majority vote of the Board.

There being no further business, the meeting was adjourned at 1:37 p.m.